Coach Selection System
Supporting our international athletes in competition situations
2017-2020
(Excludes USOC controlled events)

Lance Williams
Associate Director, Sport
Office Phone: (719) 866-2281
Cell Phone: (719) 439-3910
FAX: (719) 866-4741
Email: lance.williams@usaweightlifting.org

USA Weightlifting
Business Hours:
Monday through Friday
8:00 AM – 5:00 PM (MST)

Address:
USA Weightlifting, Inc.
One Olympic Plaza
Colorado Springs, CO 80909

Website: http://www.usaweightlifting.org
Email: usaw@usaweightlifting.org

Download this in .PDF


Purpose 
The purpose of the Coach Selection policy is to provide a group of coaches to a team to allow them to achieve the maximum team placement in competition and individual medal chances, particularly in competitions where Team USA is qualifying for a Games event. 

Philosophy on USA Weightlifting’s Coach Selection: 
USA Weightlifting aims to both provide a competent team of coaches for achievement in this competition but also provide opportunities for coaches to be exposed to international competition.

Step 1 - Minimum Qualifications
To be considered to be a coach on a team delegation you must meet the following minimum requirements:

  • You must have a valid passport
    The Coach must possess a valid passport with an expiration date of a minimum of 6 months after the competition,
    or the entry requirement of the host nation, whichever is greate
  • Background Check & SafeSport The Coach must have a valid USA Weightlifting background check (clear) and have a current SafeSport certification on file.
  • Coaching Certification The Coach must, as a minimum, possess the USA Weightlifting Sports Performance Certification.
  • Other Requirements
         A coach must be a current member of USA Weightlifting in good standing, with no violations of the Code of Ethics/Conduct and/or International Team Code        of Conduct in the last 2 years. 

Step 2 - Coach an athlete who is a member of an International Squad
Coach an athlete to an international squad for a given international competition.

Step 3 - Funded Coaches to International Competitions
USA Weightlifting will fund the participation of personal coaches per the table below*

If no coaches meet the below criteria, USA Weightlifting will fund the coach of the #1 projected finishing athlete. 

Competition

Funded Personal Coaches

IWF World Championships

Projected to Finish 8 or above

Pan American Championships

Projected to Finish 3 or above

IWF World Junior Championships

Projected to Finish 5 or above

Pan American Jnr Championships

Projected to Finish 2 or above

IWF World Youth Championships

Projected to Finish 3 or above

Pan American Youth Championships

Projected to Finish as Winner

FISU World University Games/Ch.

Projected to Finish 2 or above

IWF Grand Prix (and Similar)

Projected to Finish 3 or above

*A personal coach is defined as the coach listed as the Coach 1 in the Athlete Profile, who must be acting as the material coach including coaching the athlete in the competition that qualified that athlete for the international competition, writing the program for that athlete.

Step 4 - Personal Coaches who wish to attend
USA Weightlifting welcomes and encourages the participation of all personal coaches of athletes selected to an international team. If a coach does not meet the criteria above, the participation is self-funded (costs include registration fees, airfare, accommodation, meals and transportation costs).

To participate, a coach must meet the qualifications in Step 1, and inform USA Weightlifting by the deadline specified in the competition invitation. 

Step 5 - Coaching Additions
USA Weightlifting will send a member of staff or contract staff as Head Coach in addition to the funded coaches, this individual has accountability for the decisions made on the ground. USA Weightlifting also reserves the right to add additional discretionary coaches (e.g. a person with supreme ability at the cards) and or sports professionals (e.g. sports nutritionists, sports medicine, sports psychology), if it is felt that those professionals or coaches will add to the ability for the team to deliver. This will not be at the cost of funded personal coaches above. Any coach added must be at least International Coach ranking.

Step 6 - Working with USA Weightlifting in Competition Preparation
Coaches must work in advance of the competition with USA Weightlifting and their fellow coaches for competition preparation, including but not exclusive to:
  • With the personal coach, define an outline competition strategy for refinement on landing.
  • With the personal coach, participate in a competition plan in advance of the competition.
  • With the athlete, funded coach must speak with athletes (as well as the coach) ahead of competition to talk through the plan.
  • With the group, understand who will receive coaching passes for each athlete (at all times, one to be reserved for the personal coach where attending).
  • The Team Leader, understand the team goals for the competition.

Step 7 - Competition

  • Participate in all team meetings at the direction of the Team Leader.
  • Meet with fellow coaches each day to adjust the competition plan as needed in competition.

Step 8 - Post Competition

  • Complete an AAR (After Action Report) to USA Weightlifting.
  • Feedback to personal coaches any feedback you have on their athlete, especially where they did not travel.

USAW TEAM MANAGER & INTERNATIONAL TEAM MANAGER DUTIES & RESPONSIBILITIES GUIDELINES AND CHECKLIST

Upon appointment, coordinate with USAW National Office regarding travel arrangements, ticketing, visas, passports, immunizations, accommodations and participation costs, equipment issue and outfitting of all team members. Request list of addresses and phone numbers of all team members.

BEFORE DEPARTURE

  • Contact team members and team coaches. In an email, remind them of passport, visas, etc.
  • Ensure everyone has full competition and travel information and competition schedule. Be sure you have schedule for congresses, technical conference, etc.
  • Ensure you have weightlifting addresses and phone contacts for overseas country to be visited.
  • Determine if you need to take USA flag and national anthem recording.
  • Inform athletes and coaches to carry on lifting fear for competition and warm-ups due to possible lost luggage.
  • Get addresses and phone numbers of US Consulates and/or Embassies in destination cities.
  • Ensure you have major credit card for emergencies.
  • Research destination country, re: geography, customs, currency, temperatures, altitude, etc. Embassies and Consulates in USA can be useful as are public libraries and major airlines. Get maps of cities and the country.
  • Get some currency of the country you are traveling to for emergencies on arrival/Get travelers checks as well.
  • Brief team members on specific problems you identify regarding country to be visited and advise members on useful, vital items to take with them, e.g. toilet paper (Cuba, Romania), instant coffee (all Eastern Bloc countries), etc.
  • Ensure that you have agendas for appropriate meetings at event and any other appropriate paperwork.
  • Decide and inform team members of any travel uniform policy you and coaches may decide upon.
  • Brief team members not to check-in at USA international departure airport until your arrival.
  • Inform athletes and coaches to bring bottled water and any non-perishable foods they might need.
  • Check with Medical Committee and/or accompanying medical officer as to appropriate medication to have available on the trip, e.g. malaria tablets, etc. Be sure a team physician is named in advance.

INTERNATIONAL DEPARTURE AIRPORT IN USA

  • Check with athletes and coaches to assure all tickets, passports and paperwork are available.  For Juniors, collect all passports, visas and air tickets -- make a list of all passport numbers. Retain passports.
  • Supervise check-in, luggage check-in, seating; pay departure taxes if required.
  • If necessary, re-issue tickets and passports, but re-collect after immigration passport control.
  • Have USAW pins available for reward and goodwill.
  • Have athletes and coaches fill out any paperwork not previously dealt with (Code of Conduct, insurance forms, etc.)

ON THE AIRCRAFT

  • Discuss with coach or coaches and individuals, training requirements, i.e. number of workout days, which days they wish to train, bodyweights.
  • Discuss with individuals rooming options or elaborate rooming policy decided between manager and coaches.
  • Ensure team members do not dehydrate on long flights.
  • Distribute per diem and get individuals to sign for it.  May  be best to do this at departure airport where there exchanging depending upon situation.
  • Distribute passports before destination arrival if they are in your possession.
  • Supervise baggage claim and handle any problems there.
  • Supervise passport control and customs clearance.
  • Coordinate with organizing committee reception for personnel and baggage transportation, or arrange taxis, etc. to hotel accommodations.
  • At hotel, arrange accreditation, room groups, pay accommodations and board and participation fees. Keep receipts. Take list of room numbers and occupants. Arrange safe deposit for passports, tickets and money.

ON ARRIVAL

  • Supervise room move in and settle any problems.
  • Coordinate, in collaboration with coach and team training officer for team training times.
  • Find and inform team of location of scale, sauna, training hall, competition venue.
  • Ascertain transport schedule to training site and competition site, and inform team of details for training and competition.
  • Coordinate meals and rest after travel.
  • Coordinate with chaperone, if needed, as to their role and responsibilities.
  • Coordinate with coaches as to starting categories and best results for technical meeting.
  • Participate in technical meeting and lot draw. Get copy of start list and groups and any other relevant information. Be sure you get credentials for warm-up area at technical meeting or weigh-in.
  • Call team meeting to disseminate information from technical meeting, etc. Use this meeting to stress team discipline and consideration for each other, re: noise, cooperation, etc. Stress team concept and group support for lifter on competition day. Lay down ground rules. Team coaches and medics have input in this meeting so that team sees a unified staff policy.

GENERAL  ITEMS

  • Coordinate with staff how personal coaches, if any, will be best utilized.  Make it clear the role of the personal coach as a support to Team USA.
  • Set-up morning meeting with coaches and doctor while at the championship to discuss problem, set schedules, etc.
  • Ascertain availability and access to telephone, telex, fax-, etc., to transfer results on a regular basis to National Office.
  • Ascertain cultural program and find out team interest to participate.
  • Attend and represent USA at congress, official receptions, etc.
  • Ascertain USA participation in opening and/or closing ceremony and arrange appropriate personnel.
  • Contact local USA Consulate or Embassy.
  • Arrange for boxed lunches or meals, if appropriate, for competition days.
  • Arrange for wake-up call for lifters and staff for morning weigh-ins at appropriate time.
  • Re-confirm air tickets for return trip. Make seat reservations for train, if necessary.

COMPETITION DAYS

  • Assist coaches with weigh-ins and have passports available.
  • Arrange availability of food and drinks following weigh-in.
  • Assist coaches with organization of training sessions for other team members while competition is going on.
  • Assist coaches at competition with warm-up room information, counting attempts, tactical consultation, etc.
  • Ensure USA competitors are available and appropriately dressed for medal ceremonies even if selected for doping control.
  • Ensure competitors are accompanied to doping control and that paperwork is correctly completed and witnessed. Retain the receipt.
  • Accompany or arrange for accompaniment of competitors to press conference if USA required.
  • Ascertain transport arrangements for competitors and accompanying personnel coming from Doping Control and/or Press Conference.
  • Check results for accurate standing and points.
  • Arrange for collection of daily results and complete results at end of competition.
  • Arrange for collection of National Anthem and US flag if necessary.
  • Arrange transport for any closing function.
  • Ensure team is appropriately dressed for function.
  • Attend and represent at function and make appropriate presentations and acclamations to Organizing Committee, etc.
  • Arrange airport transportation.
  • Ensure all team (if morning departure) has appropriate wake¬≠up call and are assembled at appropriate time and place.
  • Ensure all rooms are clean and no items left behind.  Ensure that all room bills are cleared by athletes.
  • Repeat check-in procedure at airport.
  • Repeat baggage, custom and passport control at USA arrival point.
  • Ensure team members know their domestic connections.
  • Forward report and any appropriate record claims to National Office. Forward receipts, etc. and other paperwork also.

CLOSING

• Arrange for collection of daily results and complete results at end of competition.
• Arrange for collection of National Anthem and US flag if necessary.
• Arrange transport for any closing function.
• Ensure team is appropriately dressed for function.
• Attend and represent at function and make appropriate presentations and acclamations to Organizing Committee, etc.
• Arrange airport transportation.
• Ensure all team (if morning departure) has appropriate wake¬up call and are assembled at appropriate time and place.
• Ensure all rooms are clean and no items left behind.  Ensure that all room bills are cleared by athletes.
• Repeat check-in procedure at airport.
• Repeat baggage, custom and passport control at USA arrival point.
• Ensure team members know their domestic connections.
• Forward report and any appropriate record claims to National Office. Forward receipts, etc. and other paperwork also.