Hotel Information

This is a stay and play event  All athletes and staff must book through Team Travel Source.  Fans are also welcome to utilize Team Travel Source when booking rooms for this event.

More stay-and-play details and exemptions are listed below. Click here for FAQ!

When will housing open?

Housing will open for "pre-booking" on Friday, December 1 at 12 noon EST (room block requests will not be accepted before then). Pre-booking is for groups who booked 50 or more rooms nights in 2017. If you are eligible for pre-booking, you will receive an email before November 15 letting you know that you qualified for pre-booking. You can click the link below (will be posted when available) to submit your team block request starting on December 1 at 12 noon EST.

Housing will open for everyone else on Friday, December 15, 2017 (room block requests will not be accepted before then). On this date, two links will be posted here: 1) a link to request a block of rooms (which is encouraged) and 2) a general link to allow for any individual reservations to be made.

If you click the link below, you will be able to see the hotel options in Dallas, TX through Team Travel Source so that you can be prepared with your hotel choices. 

https://www.completetravelplan.com/usav-opens-housing-info

How do I request a block of rooms?

 

  • If you are eligible for pre-booking, we will begin accepting team block requests for pre-booking on Friday, December 1 at 12 pm EST. Room requests sent before this time WILL NOT be processed
  • If you are NOT eligible for pre-booking, we will begin accepting team block requests for pre-booking on Friday, December 15 at 12 pm EST. Room requests sent before this time WILL NOT be processed
  • Hotel blocks will be set up IN ORDER OF SUBMISSION
  • Team blocks can be set up for athletes, coaches, fans or anyone else travelling with the team
  •  

    Here’s how to do it:

    1. Submit your room block request via this link: https://www.completetravelplan.com/usav-opens-housing-info
    2. All requests will be date and time stamped, and we will place teams in order of submission.
    3. A Team Travel Source representative will be in touch with you regarding your block should we have questions.
    4. A Team Travel Source representative will send you a customized booking link with instructions on how to distribute the link to your teammates.
    5. Book Rooms – Please make sure you book using your USAV Team Code and specific Club and Team Name (for tracking purposes).

    IT’S EASY!

    Stay and Play Policy

    What is USAV’s Stay and Play policy?
    The 2018 USAV Open National Championship is Stay and Play. This means that in order to compete in the tournament, you must be staying in one of the official room blocks set up by Team Travel Source. All reservations must be made through the official Team Travel Source.

    HOUSING CONTACTS: Please make sure that your athletes know that they should NOT call the hotels directly or book with a direct hotel website. These reservations as well as third party bookings (Expedia.com, Hotels.com, etc.,) will not be compliant with the Stay and Play policy.

    Team Travel Source guarantees the lowest group rates available (exclusions include but are not limited to unconfirmed room types, non-cancellable rates, employee rates, government rates, advanced purchase rates, AAA and AARP rates). Team Travel Source will work with any club or team that may have a special situation (please see Exemptions).

    Special Situations
    The following exemptions are allowed but must be verified as explained below. If you need to make alternate arrangements for an ENTIRE team, please see buyout option below. Please email the requested information to usav@teamtravelsource.com.  Your subject line should read 2018 USAV Open National Championship EXEMPTION REQUEST. All exemption requests will be vetted and verified by TTS/USAV to ensure all team members are accounted for under the stay-to-play policy.

    #1 – USING POINTS FOR A FREE ROOM - If you have enough points to redeem them for an entirely FREE stay, you can do this! Please book the room through the hotel directly and send a copy of your reservation showing that points were used to book your entire stay to usav@teamtravelsource.com.  Please make sure to list the athletes name and team/club you are with so your exemption is credited to the correct team. Please note that just ‘receiving points’ for staying at a hotel does not qualify for an exemption. You must be redeeming for an entire free stay.

    #2 – CLUB IS IN CLOSE PROXIMITY - If your club is within 75 miles of the venue, you are not required to stay in a hotel. This must be able to be verified through mapquest.com. Please send the club name, and address to usav@teamtravelsource.com to apply for an exemption.

    #3 – MILITARY OR GOVERNMENT DISCOUNT - If you are able to get a lower rate with a military or government discount, this will be accepted. You will need to email a copy of the confirmation showing that your reservation was booked at the military or government discount and the athlete’s name and club to usav@teamtravelsource.com. Please note, the hotel will require the military or government ID to be presented upon check-in, please have this information when you arrive.

    #4 – STAYING WITH A FAMILY MEMBER - If you are staying with a family member that lives within 75 miles of the venue, you are not required to stay in a hotel. This must be able to be verified through mapquest.com. Please send the athlete’s name and team name as well as the family member’s name and address to usav@teamtravelsource.com.

    #5 – STAYING IN A TIMESHARE/RV THAT YOU OWN - If you are staying at a timeshare or RV that you own, then you are not required to stay in a hotel. Proof of ownership and reservation must be provided to be granted an exemption. Please send the athlete’s name(s) and team name as well as any documentation of ownership and reservation to usav@teamtravelsource.com.

    *All teams are encouraged to stay in the Team Travel Source block. If you book housing arrangements through any 3rd party group housing sites (Airbnb, VRBO, etc), there will be a $500 buyout per team to USAV/Team Travel Source. USAV is accountable to the host city to generate room nights, and your stay will not count toward these room nights. Therefore, the fee will be used to compensate for any shortage of room nights produced due to these situations should it become an issue. To request the form to submit your $500 buy-out fee, please email usav@teamtravelsource.com.

    Team Travel Source Contact Information:

  • Team Block Questions – Briana Gillespie – briana@teamtravelsource.com or 844-875-4586
  • Overall USAV Housing Questions – Contact us at USAV@teamtravelsource.com or on the USAV Customer Service Line toll-free at 844-875-4586.
  • *Team Travel Source office hours are Monday through Friday 9:00 am – 5:00 pm EST.

    TTS Scholarships

    Team Travel Source is proud to be the housing partner for USAV, and we look forward to making lasting relationships with all clubs and teams affiliated with USAV. We are excited to present the following scholarships at USAV Championships in 2018.  All athletes or teams who apply must be attending a USAV Championship event in 2018 and must be in good standing with USAV.

  • The College Bound and Proud Award
  • The Community Service Award
  • The Helping Hands Award
  • Click here to see all 2018 Team Travel Source Scholarship details!