How to Enter

**Please note, teams will be accepted on a first come, first serve basis with all of the below entry requirements met (registration, entry form, roster and housing).  Field sizes are limited.  Any teams registering after field sizes are filled with accepted teams or after the entry deadline will be waitlisted.**

ALL teams are required to meet EACH of the following entry requirements to be eligible to participate at the tournament:

1. Register each team in ADVANCED EVENT SYSTEMS (AES) by January 8, 2018 
  • AES instructions for U.S. Teams (click this link for a PDF document) - coming soon
  • AES instructions for Foreign Teams (click this link for a PDF document) - coming soon
2. Submit a roster in AES by January 8, 2018 (a roster is required for acceptance)
  • The roster must identify the following:  Head Coach and a minimum of six (6) players.
  • Optional staff to be identified can be an Assistant Coach(es), Team Representative(s), Chaperone(s), and Team Manager(s), not to exceed the maximum of five staff including the Head Coach.
  • The roster must be 100% verified via the USAV Import (Foreign Teams are exempt)
  • Regional verifications will only be accepted on a limited case-by-case basis
  • Changes can be made to the roster up until February 2, 2018. 
3. Submit the Official Entry Form from AES along with the entry fee to the Florida Region, to be received by January 8, 2018. If paying by check or money order, mail your payment to Florida Region (address is also on entry form; 15010 US Highway 441, Eustis, FL 32726):
  • Make checks and money orders out to Florida Region
  • Print the team name and team code on the memo line
** Note, refunds will not be given after the January 8 deadline** 

4. Enter results in AES by a January 17, 2018
  • Foreign teams should provide USAV with a letter or email explaining the team's strength and results
5. Collect and bring a copy of Player Medical Release forms to team check-in

6. Collect and bring a copy of Proof of Age/Identity for players and staff (e.g. birth certificate, driver's license, passport, etc.)
7. Collect and bring a copy of each rostered adult's SafeSport Certificate (note, Foreign Teams are exempt but we strongly recommend you take the course at
To register for SafeSport training (USAV members only):
  • Go to
  • If you are a new user, click on the “request a login” tab otherwise log in to your USAV account.
  • In the navigation menu, click on USAV Clinics and select USAV Coaching Clinics.
  • Select SafeSport On-Demand: Two-Season Certification.
  • Complete registration.
  • To access coursework, click on the red Log into USAV Academy button.
  • Should you need to return to your coursework at a later time, log in to your USAV account and click on the red Log into USAV Academy button.

For technical issues, while completing the course, please visit:


For Non-USA/Foreign Teams, these additional requirements must be met:

Submit required individual and team forms and fees to the Florida Region (15010 US Highway 441, Eustis, FL 32726) by January 19, 2018.  Please retain a copy of all materials and bring with you to the event.  Foreign teams are required to complete the paperwork and pay the insurance fee only once during the current season. Paperwork must be submitted prior to on-site registration.

Required Individual Forms

  1. Players and Staff: Foreign Participant Registration Form, which includes the Code of Conduct on page 2

  2. Players and Staff:  Copy of photo ID (i.e. Passport)

  3. Players Only: Medical Release and Liability Form

  4. Players Only: Copy of Birth Certificate (note, a passport will also fill this requirement)

  5. Coaches:  Copy of IMPACT or equivalent certifications

IMPACT Certification rating may be met by supplying proof of the following:

  1. USA Coaching Accreditation Program (CAP), Levels I, II or III
  2. RVA IMPACT course (region or National Office verification required)
  3. Canadian Volleyball Associations Levels 1-4
  4. FIVB International Courses Levels 1-3
  5. Curso de Entrenadores Nivel 1 (Coaches Training Level 1)

Required Team Forms

  1. Entry Form
  2. Foreign Summary Team Participation Form
  3. $100 US Dollars for Insurance (Canadian teams exempt with proof of coverage for the team or each individual listed on the roster).  For each additional player and/or staff person that is added to the BJNC roster, 10 US Dollars per person is owed to USAV for insurance coverage.
  4. A letter of good standing from their volleyball federation
  5. Results:  Foreign Teams should provide the results from any U.S. tournaments they’ve attended for the current season.  In the absence of such results, the team should submit a letter to USAV explaining the team’s strength and current record in their federation.