USA FIELD HOCKEY is recognized by the United States Olympic Committee as the national governing body for the sport of field hockey in the USA. USA Field Hockey has over 26,000 members and oversees the junior national and Olympic teams and is responsible for the development and promotion of the game
USA Field Hockey Job Opportunities:
Human Resources and Office Manager | Colorado Springs, Colo.
Closes: Sunday, December 4, 2016
The Human Resources/Office Manager manages all aspects of benefits, employee relations and retention and assists with office administrative duties as needed.
Duties & Responsibilities:
Administers employee health, welfare and retirement plans company-wide. Benefit programs include: 403B Retirement Plan, Medical/dental/vision/life insurance, workers’ compensation, leave of absence, Flexible Spending (Section 125). Responsible for annual filing of Form 5500.
Coordinates health, life and disability insurance enrollments and communicates with service providers concerning routine administration of programs
Manages annual open enrollment period each year. Arranges for distribution of materials from carriers, assists with communicating changes to employees. Processes changes within deadlines
Serves as COBRA Administrator for company; assures compliance with COBRA guidelines by preparing letters and other paperwork as directed; receives and records COBRA insurance premium payments
Acts as liaison between employees and insurance providers to resolve benefit related problems and ensure effective utilization of plans and positive employee relations.
Strives to ensure employee understanding of benefit programs by regularly generating communication and counseling employees.
Resolves employee complaints related to health and welfare plans. Refers difficult or very complex complaints to manager as needed.
Acts as liaison with various insurance carriers and fosters effective relationships with client representatives.
Acts as a resource for Payroll/HR contacts to ensure their understanding and compliance with benefit and HR policies and regulations.
Keeps management advised of potential problem areas and recommends/implements solutions as appropriate.
Duties & Responsibilities Continued:
Human Resources Functions
Keeps employee records up-to-date by processing employee status changes in timely fashion.
Maintains listing of approved positions along with assigned salary grade levels.
Processes personnel action forms and assures proper approvals; disseminates approved forms.
Prepares paperwork required to place employee on payroll and establishes personnel file. Maintains personnel files in compliance with applicable legal requirements.
Assists in hiring process for FT, PT and intern positions by coordinating job posting on Web site and other platforms as appropriate, reviewing resumes, performing telephone and in-person interviews and reference checks.
Develops and leads onboarding process for new hires.
Identify and secure appropriate training opportunities for employees to support ongoing career development.
Maintains compliance with federal and state regulations concerning employment
Handles employee relations counseling, outplacement counseling and exit interviewing
Administers compensation program; performs compensation analysis on each position; monitors performance evaluation program and revises as necessary
Administers various human resources plans and procedures for all company personnel; assists in development and implementation of personnel policies and procedures; prepares and maintains employee handbook and policies and procedures manual.
Writes, revises, edits and proofreads company policies and procedures and related documents as needed. Uses electronic benefits bulletin board and other vehicles to communicate information. Produces the company telephone directory.
Works with Communications department to ensure all HR content on the website is appropriately communicated.
Develops internship program with each department that would like to participate. Develops Job Descriptions, recruits, hires, onboards and trains interns.
Office Administration Duties
Point of contact with telephone and voice mail system providers, employee cell phones, office copier vendor; handles minor repairs and coordinates repairs with technicians when required
Provides training for new and current employees on communication systems, including telephone and voice mail
Oversees special events for staff by coordinating committees and schedules, and staying within budget
Participates in administrative staff meetings and attends other meetings and seminars.
Maintains company organization charts and employee directory
Assists with travel arrangements for the Executive Director and Board of Directors.
Performs other related duties as required and assigned
Minimum Qualifications Required:
A bachelor’s degree is preferred
Minimum 3 years Human Resources experience
Experience administering 403B or 401 (k) retirement programs
Familiarity with COBRA, ERISA, FMLA and related state and federal regulations required
Technical experience, including responsibility for maintaining computer systems or any equivalent
combination of education and experience that provides the required knowledge, skills and abilities.
Tools, Equipment & Conditions:
Primarily an office sitting position requiring occasional lifting of no more than 15 pounds. Incumbent
will need to be able to successfully operate basic office equipment with ease. Noise level is moderate
to low. Some travel may be required.
Colorado Springs, Colorado
Commensurate with experience and qualifications
Note: When you apply for this job online, you will be required to answer the following questions:
1. Describe your experience with developing: 1. Professional Development plans. 2. Internship Program. 3. Performance Review Process and ProgramApply for this position
2. Describe your experience with 403B administration.
3. Describe a typical orientation program for new employees.
Regional Job Opportunities:
None at this time
None at this time
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