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USA Volleyball

ALL teams are required to meet EACH of the following entry requirements to be eligible to participate at Florida Fest:

  1. Register each team in ADVANCED EVENT SYSTEMS (AES) by January 9, 2014 (note, a roster is not required to enter)
    1. AES instructions for U.S. Teams (click this link for a PDF document)
    2. AES instructions for Foreign Teams (click this link for a PDF document)
  2. Submit a roster in AES by January 10, 2014
    1. The roster must identify the following:  Head Coach and a minimum of six (6) players.
    2. Optional staff to be identified can be an Assistant Coach(es), Team Representative(s), Chaperone(s), and Team Manager(s), not to exceed the maximum of five staff including the Head Coach.
    3.  The roster must be 100% verified via the USAV Import (Foreign Teams are exempt)
      1. Regional verifications will only be accepted on a limited case-by-case basis.
  3. Submit the Official Entry Form from AES along with the entry fee to USAV, to be received by January 10, 2014
    1. If paying by Credit Card, either email (, fax (719-228-6899) or mail (address on entry form) your entry form to USAV
    2. If paying by check or money order, mail your payment to USAV (address on entry form)
      1. Make checks and money order out to USA Volleyball
      2. print the team name and team code on the memo line
  4. Contact THS, the approved housing company, to arrange hotel accommodations for the team(s).  Stay and Play Policy in effect.
  5. Enter results in AES by January 20, 2014
    1. Foreign teams should provide USAV with a letter explaining the team's strength and results
  6. Collect and bring a copy of Player Medical Release forms to team check-in
  7. Collect and bring a copy of Proof of Age/Identity for players and staff (e.g. birth certificate, driver's license, passport, etc.)

For Non-USA/Foreign Teams, these additional requirements must be met:

  1. Submit required individual and team forms and fees to USAV by January 10. Please retain a copy of all materials and bring with you to the event.

Required Individual Forms

  1. Players and Staff: Foreign Participant Registration Form, which includes the Code of Conduct on page 2
  2. Players and Staff:  Copy of photo ID (i.e. Passport)
  3. Players Only: Medical Release and Liability Form
  4. Players Only: Copy of Birth Certificate (note, a passport will also fill this requirement)
  5. Coaches:  Copy of IMPACT or equivalent certifications

Required Team Forms/Fees

  1. Entry Form
  2. Foreign Summary Team Participation Form
  3. $100 US Dollars for Sport Accident Insurance (Canadian teams exempt with proof of coverage for the team or each individual listed on the roster)
  4. A letter of good standing from your volleyball federation (Puerto Rican teams are exempt)
    1. This letter should be included with your entry form regardless if the other forms are ready yet.