31 Mar

USADA Quarterly Whereabout Filing Due Date

Whereabouts

 
An important part of USADA's testing program is the ability to test athletes, without any advance notice in an out-of-competition setting. Athletes are subject to testing 365 days a year and do not have "off-seasons" or cutoff periods in which testing does not occur.


Whereabouts Filing Obligations

 
Who
 
As outlined in the World Anti-Doping (WADA) Code, International Standard for Testing (IST), and the United States Olympic Committee (USOC) National Anti-Doping Policies, elite athletes, who have been identified and notified that they are part of a USADA Registered Testing Pool, are responsible for directly keeping USADA informed of their whereabouts.
 
What Information
 
Athletes responsible for submitting whereabouts must submit complete and accurate information. Whereabouts filings must contain specific schedule and contact information including:
 
  • A complete mailing address where correspondence and notices involving anti-doping matters may be sent to the Athlete;
  • An email address where correspondence and notices involving anti-doping matters may be sent to the Athlete;
  • The name of the Athlete’s national governing body (“NGB”);
  • Details of any disability that may affect the procedure to be followed in conducting a Sample collection session;
  • Confirmation of the Athlete’s consent to the sharing of his or her Whereabouts Filing and other anti-doping information with other anti-doping organizations;
  • The Athlete’s competition schedule for the following quarter, including the name and address of each location where the Athlete is scheduled to compete during the quarter and the date(s) on which the Athlete is scheduled to compete at such location(s);
  • For each day during the following quarter, the full address of the place where the Athlete will be residing (e.g., home, temporary lodgings, hotel, etc.);
  • For each day during the following quarter, the name and address of each location where the Athlete will train, work or conduct any other regular activity (e.g. school), as well as the usual time-frames for such regular  
 
In addition, athletes who are part of the USADA International Testing Pool (ITP) must provide a 60-minute time slot each day between 6 a.m. - 11p.m. where they can be located for testing. (See Below)
 
When
 
Whereabouts Filings must be submitted to USADA by the following deadlines:

  • Quarter 1 – December 31
  • Quarter 2 – March 31
  • Quarter 3 – June 30
  • Quarter 4 – September 30
 
How
 
Athletes must send updates to USADA  as soon as possible when schedules changes and updates can be completed in the following ways.

 

  • Online Account Change of Plan (login to access form)
  • Via e-mail, from the e-mail address on file with USADA;  update@usada.org 
  • Via text, from the phone number on file with USADA;  text@usada.org (Click for instructions on how to text USADA Whereabouts) *Note, there is a known issue receiving emails from text messages for users running iOS6. 
  • Free Mobile Application for iPhones, Droids and BlackBerrys; www.usada.org/m  (Droid users can download iPhone App)


60-Minute Window 


Any athlete who is in the USADA International Testing Pool (ITP) must provide a specific 60-minute time slot every day between 6 a.m. – 11 p.m. that anchors the athlete to a specific location. The athlete chooses the 60-minute time slot to fit their schedule. and must be available and accessible for testing at a specific location during the entire 60-minute time slot. Please note, USADA can choose to, and does test athletes outside of the their 60-minute window.
 

Whereabouts Failures 

 
Filing Failure
 
Whereabouts Filings must be submitted to USADA by the deadlines outlined in the Whereabouts Filing section. A Filing Failure will be declared if:
 
  • A Whereabouts Filing has not been submitted to USADA by the specified deadline.
  • A Whereabouts Filing does not contain a specific 60-minute time slot and location where the athlete will be available for testing each day.
  • A Whereabouts Filings is inaccurate or incomplete in order to reasonably locate the athlete for testing
 
Missed Test
 
  • Athletes will receive a Missed Test if they are unavailable during the specified 60-minute time slot indicated on their Whereabouts Filing when attempted for testing.
  • Athletes are accountable for the entire 60-minute time slot, even if a Doping Control Officer does not arrive at the beginning of the time slot. Athletes may be notified at any time during the time slot window.
 
Whereabouts Related - Anti-Doping Rule Violation (ADRV)
 
  • Missed Test = Whereabouts Failure
  • Filing Failure = Whereabouts Failure
  • All Whereabouts Failures will be shared and combined with the athlete's International Federation (IF), WADA, and USADA, and will be part of a combined Whereabouts Failure record.
  • Any combination of three Whereabouts Failures (Filing Failures and/or Missed Tests), declared by USADA, WADA or an IF, within an 18 month period = Anti-Doping Rule Violation.