Registration OPEN for Council Meeting TradeshowRegistration is now open for the Amateur Softball Association (ASA) Trade show, which will again be held in conjunction with the ASA Council Meeting, scheduled for Nov. 9-15 in Oklahoma City, Okla. NEW THIS YEAR, the Trade Show is on Wednesday, November 13 from 6:30-9:30 p.m., with all three hours open to ASA Council Members and other meeting attendees, at the Oklahoma City Convention Center in Exhibit Hall 1. Exhibitors can begin set up starting at 8 a.m. on Wednesday morning.
Sheraton Hotel Information
Only 80 booth spaces are available for the Trade Show and non-commercial (cities, visitors bureaus, etc.) and commercial preferred (companies, manufactures, etc.) booths will be intermingled. Once you have submitted your registration packet, your organization/company will be sent an invoice by the ASA National Office. Only once you have submitted the registration (e-mail copies are initially accepted but a hardcopy original with a signature must be received by me at the National Office) and payment has cleared will you be considered an official exhibitor. Booth assignments will be made in the order payments are received and not all requests can be met. If you would like to be placed next to a specific non-commercial or commercial vendor, both your registration form and theirs must specify that.
The cost per-space is $500 for non-commercial and $650 for commercial preferred. Each booth space measures 10 feet by 10 feet, and includes - 8’ high back wall drape, 3’ high side rail drape, (1) 6’ skirted tables, (2) chairs, (1) wastebasket, (1) Identification sign.
Any additional features, including shipping and storage, are available at a cost through our decorator Event1 Services and once your application is approved by ASA Softball then Event1 will reach out with a VENDOR PACKET after October 1.
If you would like to have drinks or food at your booth, please let use know on your registration packet, and we will provide you with the contact information to set that up.
In OKC, name tags and other registration materials can be picked beginning on Sunday and throughout the week before the Wednesday show. Booths can be set up from 8 a.m. to 5 p.m. on Wednesday (day of the event). During that time, the ASA National Office is happy to provide some complimentary refreshments to all.
The Sheraton Hotel Downtown OKC is where rooms have been blocked. Please refer to the sheet for available rooms. October 15th is cutoff date and rate is $110.00 (inclusive).
The address to return the hardcopies of the Registration Form and Exhibitor agreement is:
Amateur Softball Association
Attention Julie Bartel
2801 N.E. 50th Street
Oklahoma City, OK 73111
Or submit by fax to (405) 424-3855