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USA JUDO ANNUAL MEETING NOVEMBER 2, 2012

NOMINATING & ELECTION PROCEDURES
FOR THE BOARD OF DIRECTORS OF USA JUDO

  • Requests for nominations will be sent by September 28, 2012 to current members of USA Judo consistent with the provisions of the Bylaws of USA Judo and the provisions of these Nominating Procedures.

  • The following nominating criteria are to be used:
    1. Group A and Coach Director will be nominated only by members of their respective groups who are in good standing.

    2. Nominations for the At-Large and Independent directors will be accepted from any member in good standing.

    3. The Athlete Directors are to be nominated by members who within the 10 year period prior to December 31 of 2012 were athletes in the Olympic Games, the Pan American Games, World Championships, or at an Operation Gold event in the sport of Judo or who in 2011 or 2012 are or were listed on the USA Judo Senior National Roster. An athlete who wishes to run for election to the USOC Athlete's Advisory Council and to be placed on the ballot for election shall obtain at least ten (10) signatures of support from USA Judo Elite Athletes (as that term is defined in Section 11.1 of the USA Judo Bylaws). Candidates nominated will be allowed seven (7) days after being informed of their nomination to obtain the ten (10) athlete signatures of support. Athletes that are paid by the US Olympic Committee or USA Judo as an employee are not eligible for this position.

  • Qualifications
    1. Each director of the Board of Directors must be a citizen of the United States and 18 years of age or older. A director need not be a resident of Coloraod or Texas.

    2. A director shall (a) have high personal and professional values, judgment and integrity, (b) possess the understanding of athletic competition and the Olympic ideals, (c) have diverse experience in the key business, financial, and other challenges that face USA Judo and, (d) be effective, in conjunction with the other members of the Board, and collectively serving the long-term interest of USA Judo. Directors shall have a high level of experience and capability in Board oversight, responsibilities, including, to the extent reasonably possible, in the areas of finance, marketing, fund raising, audit, management, communications, and sport.

    3. Directors shall inform the nominating committee of any changes in their employment responsibilities or other constraints on their time in order for the Nominating Committee to determine whether it is appropriate to nominate a Board director for continuing Board service.

    4. No individual may serve simultaneously as an officer or director of USA Judo and as an officer, or director of an orgainization holding membership in USA Judo or as an officer or director of another amateur sports organization that is recognized by the USOC as a national governing body.

  • All nominations are to be returned by September 28, 2012. They are to be sent to:
    Mr. Robert Harvey, Chairman Nominating Committee
    P.O. Box 726
    Clinton, MS 39060
    Email: mississippijudo@aol.com

  • Nominations received will be reviewed by the nominating committee and the nominating committee will present at least three qualified nominees (or in the event there are fewer than three qualified nominees, the names of all qualified nominees) to be selected for each position. These nominees will then be posted on the USA Judo website by October 1, 2012.

ELECTION PROCEDURES FOR THE BOARD OF DIRECTORS OF USA JUDO

  • Those to be elected are:
    1. Athlete Director          4 year term          one director
    
2. Group A                   4 year term          one director
    
3. Coach Director            4 year term          one director
    
4. Independent Director      4 year term          one director
    
5. At-Large Director         4 year term          one director

  • USA Judo will send a notice at least 45 days prior to the election to all qualified members of the impending election asking them to declare in writing which category they are intending to vote. Their response must be submitted by October 1, 2012. At the live election meeting, upon showing a photo ID, the member will be provided the opportunity to vote in the category in which they will be entitled to vote. Those voting remotely on line will use their USA Judo member number and email so they may log in and vote.

  • The following are the criteria for voting:
    1. Athletes: The athlete director will be nominated by USA Judo Elite Athletes, as defined in Article 11 of the USA Judo Bylaws as follows: Those persons who within the 10 year period prior to December 31 of 2012 have represented the United States in the Olympic Games, Pan American Games, World Championships, or at an Olympic Operation Gold event in the sport of judo  and those persons who in 2011 or 2012 are or were listed on the USA Judo Senior National Roster. The athlete director to be elected will be USA Judo's representative to the USOC Athlete's Advisory Council, elected by the USA Judo Elite Athletes in accordance with the provisions of Section 12.3 of the USA Judo Bylaws.

    2. Group A: Each Group A organizational member will be entitled to cast five (5) votes in the election of the Group A Organizational Directors. Group A members shall officially notify USA Judo National Office who will be their 5 representatives casting their corresponding 5 votes in the Group A elections. These names must be sent to the USA Judo National Office by September 28th, 2012.

    3. Coaches: All current certified USA Judo Coach Members in good standing. Coaches wishing to attend the Assembly and vote shall register with USA Judo National Office by October 1, 2012. The names of coaches registered to vote will be posted weekly on USA Judo website starting October 8, 2012 and continuing until October 19, 2012. Forms will be sent to all registered USA Judo Coaches to be used for registration.

    4. At-Large Directors: They shall be elected by the current Board of Directors.

    5. Independent Directors: They shall be selected by the Nominating Committee.

      • In the event of a tie vote, the presiding officer will cast the tie breaker.

  • Each individual attending the Assembly and registering to vote shall only be able to cast one vote. All individuals voting shall declare their intention to vote for a candidacy by September 30, 2012. Individuals may cast their vote live at the National Assembly in Dallas on November 2, 2012 or they may cast their vote on line between October 22, 2012 and November 2, 2012.

  • There shall be no proxy voting.

  • The nominating committee will run the election, tally the votes and declare the winners. The person with the highest vote total is elected.

Members of Nominating Committee

Chair: Robert Harvey
          Karen Mackey
          Chuck Jefferson
          Rodney D. Thornton