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Stay and Play PolicyWhat is USAV’s Stay and Play policy?
Stay and Play means that in order to compete in the tournament, you must be staying in one of the official room blocks set up by Team Travel Source. All reservations must be made through the official link below or through the link provided by Team Travel Source to your housing contact.HOUSING CONTACTS: Please make sure that your parents know that they should NOT call the hotels directly or book with a direct hotel website. These reservations as well as third party bookings (Expedia.com, Hotels.com, etc.,) will not be compliant with the Stay and Play policy.
Team Travel Source guarantees the lowest group rates available (exclusions include unconfirmed room types, non-cancellable rates, employee rates, government rates, advanced purchase rates, AAA and AARP rates). Team Travel Source will work with any club or team that may have a special situation (please see Exemptions).
Why is there a Stay and Play policy?
Reasons for implementing the Stay and Play policy are to increase the amount of room nights available to teams and clubs and to help secure the lowest group rates. By increasing the amount of room nights actually used, USA Volleyball is able to prove to the host cities our positive impact on their local economy, thus building stronger relationships as well as helping to offset event expenses, enabling USAV to keep costs down.
The following exemptions are allowed but must be verified as explained below. Please email the requested information to firstname.lastname@example.org. Your subject line should read USAV (Name of the Championship) 2017 EXEMPTION REQUEST.
#1 – USING POINTS FOR A FREE ROOM - If you have enough points to redeem them for an entirely FREE stay, you are allowed to do so. Please book the room through the hotel directly and send a copy of your reservation showing that points were used to book your entire stay to email@example.com. Please make sure to list the athletes name on your email so they are an approved exemption. Please note that just ‘receiving points’ for staying at a hotel does not qualify for an exemption. You must be redeeming for an entire free stay.
#2 – CLUB IS IN CLOSE PROXIMITY - If your club is within 75 miles from the venue, you are not required to stay in a hotel. This must be able to be verified through mapquest.com. Please send the club name, and address to firstname.lastname@example.org to apply for an exemption.
#3 – MILITARY OR GOVERNMENT DISCOUNT - If you are able to get a lower rate with a military or government discount, this will be accepted. You will need to email a copy of the reservation that was booked at the military or government discount and the athlete’s name and club to email@example.com. Please note, the hotel will require the military or government ID to be presented upon check-in, please have this information when you arrive.
#4 – STAYING WITH A FAMILY MEMBER - If you are staying with a family member that lives within 75 miles from the venue (90 miles for Columbus, OH), you are not required to stay in a hotel. This must be able to be verified through mapquest.com. Please send the athlete’s name and team name as well as the family member’s name and address to firstname.lastname@example.org.
If have any questions, please contact Team Travel Source at email@example.com or on the USAV Customer Service Line toll-free at 844-975-4586.
Team Travel Source Contact Information
Toll-Free Phone: 844-975-4586